Privacy Policy

Effective October 8, 2026 | Dallas-Fort Worth, Texas

Rich Gibbs Weddings ("we," "us," or "our") values the trust you place in us when sharing details about your wedding.

This Privacy Policy explains how we handle personal information when you visit our website, contact us, inquire about

services, or book wedding videography. Rich Gibbs Weddings is a wedding-focused brand of Rich Gibbs Films, a

Texas business.

1. Information We Collect

When you submit an inquiry, contact us, or book services, we may collect your name, email address, telephone

number, partner's name, wedding date, venue, location, requested services, budget or package preferences, and

details you choose to share. For booked projects, we may also collect schedules, vendor contacts, contracts, invoices,

payment status, planning questionnaires, and communications. Our services involve capturing and processing video,

audio, and sometimes photographs of couples, guests, and other event participants.

2. How We Use Information

We use information to answer inquiries; check availability; prepare proposals; arrange consultations; manage

contracts, bookings, invoices, and payments; plan and film events; edit, store, and deliver films; provide customer

support; maintain business records; and protect our website and services. We may contact you about your inquiry or

booking. Promotional emails or texts, if offered, will be sent in accordance with applicable law and any required

consent, with an opt-out option.

3. Website Data, Cookies, and Embedded Videos

Our website host and service providers may process technical information such as IP address, browser, device type,

referring pages, and website activity. Cookies and similar technologies may support website functionality and, where

enabled, analytics or advertising measurement. Our website may display Vimeo-hosted films; viewing embedded

videos may involve data collection or cookies by Vimeo under its own privacy policy. You can manage cookies through

browser controls and any consent settings provided on the website.

4. Social Media and Advertising Inquiries

If you contact us through Facebook, Instagram, or an advertising lead form, we may receive the contact details and

message information you choose to submit. We use that information to respond and follow up about wedding services.

Social media platforms also process information under their own privacy policies. If we use advertising pixels or

audience measurement tools, their use should be described and consent or opt-out choices provided where legally

required.

5. Wedding Films, Guests, and Portfolio Use

During wedding coverage, we may record identifiable images, voices, and other event moments involving you and your

guests. We use this material to create and deliver the services you request. Any public portfolio, website, social media,

or promotional use of wedding footage is governed by your signed agreement and applicable permissions. Please

discuss privacy restrictions, sensitive moments, or requests involving minors with us before your event. We do not sell

wedding footage or guest information as marketing contact lists.

6. Sharing with Service Providers

We may share only the information reasonably necessary with providers who help operate our business, such as

website hosting, inquiry and customer-management systems, email, cloud storage, video hosting or delivery, editing

collaborators, payment processors, and professional advisers. We may also disclose information when required by law

or to protect legitimate rights. Payment card information, when applicable, is handled by the relevant payment

processor rather than collected directly by this policy.

7. Data Storage and Security

We use reasonable administrative, technical, and organizational safeguards appropriate to the information we handle.

No internet transmission or storage method is guaranteed to be completely secure. Wedding footage and project files

may be stored on secured local devices or third-party cloud and delivery platforms. Access is limited as reasonably

needed for business operations.

8. Retention

We retain inquiries, client records, and project materials for as long as reasonably needed to provide services, meet

contractual commitments, resolve disputes, maintain records, and comply with law. Footage storage and archive

availability may vary by package and contract; long-term storage is not guaranteed unless expressly agreed in writing.

You may contact us about deletion requests, subject to legal, contractual, and legitimate recordkeeping needs.

9. Your Privacy Choices

You may request access to, correction of, or deletion of personal information we maintain, subject to applicable law and

exceptions. You may also ask about marketing preferences, cookies, or the public display of your wedding film. We will

review and respond to requests as required by applicable law. To make a request, use the contact details below.

10. Children and Third-Party Links

Our website is intended for adults planning or purchasing wedding services and is not directed to children under 13.

Wedding footage may incidentally include children attending an event. Our website may link to third-party sites or

services whose privacy practices we do not control.

11. Updates to This Policy

We may update this policy to reflect changes in our services, technology, or legal obligations. A revised effective date

will appear at the top of the updated policy.

12. Contact Rich Gibbs Weddings

Rich Gibbs Weddings / Rich Gibbs Films

Dallas-Fort Worth, Texas, United States

Privacy inquiries: Please use the contact form on our website. Before publishing, add your monitored business email address here.